Supplier Verification
We verify the source before you commit.
Most procurement loss is not caused by a bad price. It is caused by an unverified source. Verification is the step between a supplier who claims capability and a supplier we are prepared to put in front of a client.
What We Check
Six areas, applied to every supplier.
The depth of each check is proportionate to the value and risk of the requirement, but no area is skipped.
Legal standing
We confirm the company exists as it claims: registration or incorporation details, tax identification and, where relevant, trading licences.
Authorisation to supply
For branded and regulated goods we check that the supplier is the manufacturer or holds a current authorisation to distribute — not an intermediary presenting itself as a source.
Capability and capacity
We assess whether the supplier can actually meet the specification, the volume and the timeline in question, rather than the catalogue in general.
Quality and certification
Product certifications, quality standards and test documentation are reviewed against what the requirement demands.
Track record
Where available we take references on comparable supply: delivery performance, responsiveness and how disputes were handled.
Commercial conduct
Pricing must be transparent and traceable. Undisclosed commissions, kickbacks and hidden margins disqualify a supplier from our process.
How Verification Runs
Registration is the start, not the outcome.
01Registration
A supplier submits its company, capability and documentation. The record opens as pending, with no status conferred.
02Screening
Documents are checked for completeness and consistency. Incomplete submissions are returned for further information.
03Evaluation
Capability, documentation, track record and integrity are assessed against the criteria above.
04Requirement-level checks
When a supplier is considered for a specific requirement, verification is repeated against that specification — a supplier qualified for one category is not assumed to be qualified for another.
05Management decision
Qualification, conditional qualification or decline is recorded under management approval, and can be reviewed or withdrawn at any time.
Important
What verification does not mean.
Supplier verification is a risk-reduction measure. It reduces the likelihood of engaging an unsuitable, misrepresented or non-compliant supplier. It does not eliminate risk, and it does not guarantee future supplier performance.
Verification reflects the information available to INUKA at the time it is carried out, including documents and representations provided by the supplier and by third parties. Circumstances change: a supplier’s capacity, ownership, financial position, certifications or conduct may change after assessment.
Accordingly, verification, qualification or inclusion in any INUKA supplier record does not constitute a warranty, guarantee or endorsement of a supplier’s future performance, product quality, delivery, solvency or compliance, and does not transfer the supplier’s obligations to INUKA.
Submission of supplier information does not constitute approval, endorsement or appointment. Supplier engagement follows evaluation and written management approval.
This page summarises our approach. It is read together with our Procurement & Service Disclaimer, Supplier Code of Conduct and Procurement Integrity policy, which govern in the event of any inconsistency.
Concerns about a supplier or about the conduct of a sourcing process can be raised confidentially with integrity@inukasourcing.com or through our integrity reporting channel.
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